How to Craft the Best Office Coffee Station [Full Guide]

    ✍️  Written by Rebecca Ross 
    🕚  10-Minute Read • Updated Friday, February 28, 2025

    Office Coffee Station Guide (1)

    Although the workplace has changed in many ways, the coffee break has remained core to the office experience. That said, the days of a sad coffee machine in a bare-bones kitchen is no longer “the vibe.” Employees want more from their office coffee station: more flavors, more coffee variety, and, of course, more caffeine.

    A recent Nespresso report surveyed over 1000 employees and found some crucial insights:

    • 47% to be exact, say that they appreciate the value of coffee breaks with coworkers.
    • 77% of respondents say that morning coffee breaks provide a vital opportunity to build relationships and culture in their workplace.
    • 64% say that their office coffee breaks provide this crucial aspect of workplace happiness.
    • 65% expect high-quality coffee in their workplace.
    • 62% of employees say they feel more productive after a coffee break. 

    It's clear that employees, whether they're in the office or working remotely, crave something more than the run-of-the-mill coffee setup. They seek an experience rivaling their favorite coffee shops without draining their wallets. That's where Crafty comes in!

    Give your employees more than just a caffeine fix! Top workplaces are taking a cue from the hospitality industry, designing multi-use spaces that fuse inspiration and connection into their daily coffee culture. Transform the average office coffee station into a thriving hub of creativity, productivity, and community. 

    We're sharing our unique blend of knowledge, sourced by operating over 300+ office kitchens across the globe, including stats and articles that reveal the untapped potential of your workplace coffee service. 

    Ready to brew up the ultimate coffee experience your team deserves?

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    Office Coffee Trends

    Coffee is more than a perk—it’s a productivity driver. Our team analyzed data from over 300 office kitchens and found some key insights:

    • Coffee & tea account for 14% of Crafty client F&B spending.
    • 59% increase in coffee & tea units sold in 2024.
    • Cold brew & iced coffee (kegs & cans) make up 17% of total coffee purchases.
    • Dark roast is preferred by 5 out of 10 Crafty clients.
    • Oat milk saw a 159% increase in units sold.

    Employees want premium options, variety, and a setup that feels like their favorite coffee shop—right inside their workplace.

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    Why Coffee Improves the Office Experience

    Beyond keeping employees energized, coffee breaks boost engagement, collaboration, and culture. Research shows that office coffee stations:

    • Enhance productivity – 62% of employees say coffee breaks make them more effective.
    • Encourage collaboration – Casual conversations over coffee spark innovation.
    • Improve morale – Quality coffee is a simple way to show employees they are valued.

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    ✅ How to balance your budget and employee experience in a hybrid world.

    ✅ Expert tips to align your budget with a pantry program your employees love. 

    ✅ Data insights to better forecast your future pantry spend.

    ✅ Crafty's data-driven budgeting formula and benchmarks.  

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    How to Budget for an Office Coffee Program

    Providing high-quality coffee doesn’t have to break the budget. Here’s how to optimize spending:

    1. Estimate Daily Usage – Track how much coffee your team consumes to plan accordingly.
    2. Set a Per-Person Budget – Allocate a daily cost per employee to avoid overspending.
    3. Choose the Right Equipment – Invest in machines that align with office needs.
    4. Optimize Deliveries – Schedule refills efficiently to minimize waste.
    5. Explore Service Packages – Leverage vendor partnerships for cost savings.

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    Creating an Inclusive Office Coffee Service

    With 60% of Americans reporting dietary restrictions, it’s crucial to stock an office coffee station that accommodates all preferences.

    Consider offering:

    • Non-dairy options (oat milk, almond milk, soy milk)
    • Decaf and half-caf choices
    • Sweetener variety (stevia, honey, raw sugar)
    • Local or sustainable coffee brands

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    Creative Coffee Station Ideas

    A great office coffee station does more than serve drinks—it creates a welcoming space for employees to connect. Here are some creative ideas to elevate your setup:

    • “Barista for a Day” Program – Rotate employees to craft unique drinks.
    • Cold Brew Tap Station – Install kegs with nitro and cold brew options.
    • Themed Coffee Bar – Seasonal flavors, latte art competitions, and local roasts.

    🔗 Explore More Coffee Station Inspiration:

    Ready to Transform Your Office Coffee Program?

    A well-crafted office coffee station is more than just a caffeine fix—it’s a way to boost engagement, enhance productivity, and make the office experience more enjoyable. Whether you’re upgrading equipment, expanding options, or curating a premium coffee selection, the right choices will keep employees satisfied and energized.

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    CRAFT
    A BETTER
    WORKPLACE

    Elevate your office food and beverage program with enhanced services managed in one innovative, centralized platform.